For questions and concerns, contact us at:
To submit a change of address, please download and complete the Change of Address Form. All changes must be requested in writing and submitted by mail or email. Please include your contact information, including name(s), Owner ID Number, phone number, email address, old address, new mailing address, and last four digits of your social security number for verification purposes. Please submit your completed Change of Address Form by mail or email to:
Your Owner ID Number is a six character identification number assigned to your individual account and can be found on your Division Order Form and in the upper left hand corner of the revenue detail provided with your royalty check. Please provide your Owner ID Number in all communications.
Checks are mailed once a month, at the end of each month that an Interest Owner’s royalty revenue reaches $100.00. Amounts over $10 but under the minimum remittance requirement of $100 are paid out once a year. We do not offer direct deposit at this time; all checks are sent by mail.
Your Interest Owner Account can be put into suspense for a number of reasons. If a check is returned to our office undeliverable your account will be put into suspense until a new address is provided. Delinquent Ad Valorum taxes, missing Division Order Form, missing W9, or title issues can also cause your account to be put into suspense. Once notified of a pending change in ownership, such as notice of death, conveyance of interest, or legal dispute, your account will be temporarily put into suspense. Your royalty revenue will accumulate in your suspense account and be released to the correct party once the matters affecting ownership have been resolved. If you believe your account is currently held in suspense, please contact us at owner.relations@hillwood.com or 817-224-6349.
To submit a change of address, please download and complete the Change of Address Form link. All changes must be requested in writing and submitted by mail or email. Please include your contact information, including name(s), Owner ID Number, phone number, email address, old address, new mailing address, and last four digits of your social security number for verification purposes.
You can contact the Interest Owner Relations department at owner.relations@hillwood.com or 817-224-6349. Please be prepared to provide your Owner ID Number, name, and last four digits of your social security number for verification purposes.
The IRS requires that form 1099s be mailed out by January 31st. Please ensure that your address on file is correct.
All transfers of interest require a change in record title. In most cases, a Deed or Assignment conveying the interest to the new owner must be executed and filed of record in the county in which the interest being conveyed is located. We do not furnish forms or assist in the creation of such conveyances. If you need help, please seek legal advice and/or assistance.
To transfer the interest according to a decedent’s will, a copy of the Last Will and Testament, Letters Testamentary or Administration, and Final Decree or Final Order should be provided to our office. If there is no probate of the decedent’s estate, a copy of the Death Certificate and an Affidavit of Heirship, filed with the county in which the interest is located is required. All forms can be submitted to owner.relations@hillwood.com, or mailed to:
Hillwood Oil & Gas Operating Company, LP
Attn: Interest Owner Relations
421 West 3rd Street, Suite 250
Fort Worth, Texas 76102
If you would like to discuss selling your mineral interest, royalty interest, ORRI or NPRI, please contact us at owner.relations@hillwood.com or 817-224-6349.